POLICIES
The Campus Mail Center
accommodates the needs of University units for the distribution of
interoffice communication, incoming and outgoing SIUE business mail.
To use the Campus Mail Center for services, the
user must have a valid university account number.
All unaddressed or unlabeled
University communication, circulars and bulletins which are distributed through the Campus Mail Center
MUST pertain to University business and are subject to approval by SIUE Mailing
Services. A completed University Unlabeled Mail Distribution Form
(click here to download) signed by the appropriate administrative officer (items
numbered 1-4 are to be completed by requestor). Bulletins must indicate the
name and/or unit responsible for originating the correspondence. A
copy of the bulletin must also be attached to the form. Unlabeled flyers to
the University community will be distributed one per box (250 copies) on a "post or
circulate" basis.
Any unit in need of purchasing stamps and/or
postcards for SIUE business use must complete a
Departmental Stamp
Requisition form and have it signed by the Fiscal Officer.
Personal mail sent through the campus mail
system must have the appropriate
U.S. postage affixed.
Campus envelopes should be used for items distributed through campus mail. Addresses
should include the individual's full name and campus box number. Initials or
room and building numbers are NOT acceptable. Departmental letterhead
envelopes should not be used for campus mail.
METERED MAIL POLICIES
A Postage Charge Slip
(account number barcode)
(Form
XI-B) must be completed and attached to a University unit's outgoing U.S.
mail. Additional charge slips can be obtained by written request (memo
or email) to the Branch Post Office, Box 1015.
mail cannot be processed without this postage charge slip
(account
number barcode).
All
outgoing University meter mail must have a complete SIUE return address in the
upper left hand corner and have a Postage
Charge Slip attached to the mailing.
The
postage machine can seal No. 10 business envelopes. The department must
seal any envelopes larger than a No. 10 envelope.
Large
mailings should be faced, flaps up and trayed using USPS mailing trays.
Flyers
must be at least 0.007 inches thick, folded at the top and tabbed at the
bottom. Staples are prohibited as they can cause damage to the
postal machinery. Tabbing is recommended and can be provided by the SIUE
Mailing Services.
Glossy
postcards cannot be metered; therefore, perforated stamps must be requisitioned
from the SIUE Mailing Services using the
Departmental
Stamp Requisition form.
A
stamped card or postcard must be of uniform thickness not more than 6 inches
long, 4-1/4 inches high, or 0.016 inches thick. The minimum piece
dimensions are 3-1/2 inches by 5 inches and at least 0.007 inches thick.
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